The Children's Place Stores, Inc. -

  • Field Administrative Assistant

    Posted Date 1 week ago(3/13/2018 12:51 PM)
    Job ID
    # Positions
    New Jersey
  • Overview

    The Field Administrative Assistant will support two Vice Presidents, four Regional Directors, and 40 District Managers within a large geographic area, as well as the field in an administrative capacity. The Field Administrative Assistant will be responsible for various administrative tasks that support company goals and initiatives.  This position will be a liaison between zones and headquarter business partners and work independently while collaborating with HQ business partners to get work done.  


    • Execute general office administration and correspondence
    • Effectively manage multiple tasks and/or projects, concurrently and under tight deadlines
    • Establish and maintain clear and consistent communication up, down, and across the organization
    • Respond and react to all communication in a timely manner
    • Provide assistance to internal and external callers with immediate information or by directing callers to other resources or solutions
    • Interact and address concerns of zone employees, service vendors, and customers in a timely manner
    • Demonstrate a strong understanding of business acumen and key performance metrics
    • Gather and provide headquarters business partners with accurate data from the field
    • Analyze zone reports to support Zone Vice President in identifying key business drivers and results
    • Identify, maintain, and resolve report data integrity issues
    • Oversee Zone Vice President’s daily activities, anticipating needs and potential conflict and respond proactively
    • Manage all aspects of Zone Vice President calendar by leveraging priorities and efficiency by juggling schedules with continual change
    • Manage travel arrangements for Zone Vice President
    • Schedule and set up Zone Vice President conference calls and/or meetings
    • Support Zone Vice President meetings
    • Complete Zone Vice President expenses and audit expenses for Regional Directors and District Managers
    • Monitor travel budget spend for zone, regions, and districts
    • Process invoices in a timely manner
    • Order Zone Vice President supplies and ensure adherence to supply policy and budget for Regional Directors and District Managers
    • Audit, log, and track field manual expenses
    • Ensure all contact lists are up to date and accurate for the zone
    • Maintain all zone files electronically on shared drive by using identified process and hardcopies as needed
    • Serve as a resource for zone field employees regarding company initiatives and processes
    • Educate and train zone team as needed to ensure compliance to company policies and initiatives
    • Act as a liaison between zone field employees and headquarters business partners to bubble up and resolve issues
    • Support on-boarding of new Regional Directors and District Managers in zone
    • Remain current on company initiatives by reading portal and participating on conference calls


    Skills and Behaviors:

    • Excellent verbal and written communication skills
    • Strong analytical and problem solving skills
    • Proficient in Microsoft Office
    • Ability to manage competing priorities
    • Strong organizational skills and attention to detail
    • Ability to create and develop teams and partnerships at all levels
    • Strong internal and external customer service skills
    • Flexibility to work independently
    • Ability to work a flexible schedule to meet the needs of the business
    • Influence others to achieve results
    • Flawlessly implement and execute company initiatives
    • Ability to build supportive and collaborative peer relationships
    • Ability to foster an honest, transparent environment
    • Consistently make decisions that support the company’s goals and vision
    • Promote and embed internal and external customer focus
    • Exhibit ability to be proactive by forecasting change or opportunities


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